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The College Township Council . PDF document, 527.0 KB. Undergraduate Research Conference Travel Support. The Penn Travel & Expense Management (TEM) team rolled out Concur Expense, the expense report submission module of the Concur Travel & Expense Management application, to each of the University departments, Schools, and Centers over the past few months. Except for classes of items listed under Specific Restrictions . International Travel Restrictions Implemented. Purchasing Card. The reimbursement is limited to travel directly to and from your place of residence to the Penn State University Park campus (UP).

Life Insurance. Each team must designate a budget person to keep track of the team's expenses. University-Affiliated International Travel Policy Updated. Voluntary Benefits. Excerpts from several of the governing regulations are referenced throughout the policy. Invoice Payments (Check Request) Information: All check requests must be for items on the approved grant budget. Tuition reimbursement program.

Tuition Discount at Penn State University and Penn College of Technology for employees and dependents. All certifications must be from the .

Fill out top with Traveler's name, Access/User (email and Penn State ID#), and Description of .

The state auditors request a copy of the travel form and meal receipts for all volunteers serving on committees with PDA (Internal Order# 500000017924).

Concur is an .
Requests for reimbursement of out-of-state travel expenses must be claimed separately.

Completing Employee Travel/ERS Worksheet. Kelly Rhoades - Administrative Assistant. If you are seeking less than $300 please contact your department/campus/college to seek funding directly. WHY PENN STATE HEALTH? ; December 31, 2020 - The U.S. General Services Administration (GSA) announced changes to the Personally-Owned Vehicle (POV) mileage reimbursement rates. If these guidelines are not followed as directed, you risk not being reimbursed for your travel expenses. The Graduate Programs Office uses email to notify students of various . from January 1, 2020 to January 1, 2021. Employees on SAP Concur may prepare their own request for reimbursement (expense report) online without completing a Travel Reimbursement Checklist form. 09/17/2007 Traveler's name: _____ Continental United States (CONUS) Worksheet . University-affiliated travel has been suspended until further notice.. All travel must accomplish an organizational function and/or improve a service offered to all students by bringing materials and information back to University Park. WHY CENTRAL PA? Personal Reimbursement. 401K and more! If you are new to the ERS system: Go to ers.psu.edu; Log in; Click on "profile" tab; Find the "expense delegates" link under the "expense settings" section; Add Amanda's user ID: alr226 Scholars are cautioned to hold approximately $2000 to cover travel to the annual career fair. Travel reimbursement is available for travel related to an in-person, pre-scheduled tour of Penn State Law in University Park only. Form ONLY needs to be filled out if visitor is asking for reimbursement from Penn State. Travel Reimbursement Form (employee) Travel Reimbursement Form (non-employee) Vendor List - Recommended vendors to use for your purchases. Vehicle Per Mile Reimbursement Rates. Travel OnLion. Two faculty or staff members must accompany all student organization sponsored travel on which five or more students are traveling. Please refer to the Penn State SAP Concur website for more information on SAP Concur. The College of Medicine is the only site in Pennsylvania participating in the study, which is . 3.

See the announcement on the College of Medicine and Penn State Health transition to Greenphire ClinCards for payment and reimbursement.

Travel Reimbursement. ERS - Employee Reimbursement System. (Not necessary, but best to open in Google Chrome.)

Purpose: All Penn State travel reimbursement requests must be processed online through SAP Concur.Non-employees are required to complete the Non-Employee Travel Reimbursement Form to capture all reimbursable expenditures incurred during travel involving University business. This system applies rules outlined in the Penn State Travel Policy, such as per diem amounts, to all travel reports on a consistent basis. It's all done online!

The Travel section is for onLion services. Employee Reimbursement System (ERS) is the University's system used to reimburse both employees and non-employees for approved expenditures incurred during the course of University business.. Air Travel. I.7 TRAVEL REIMBURSEMENT . Travel Policies Travel Services Travel Reimbursement Procedures Travel Forms Floating Permits. The College of Education's graduate programs are committed to helping you prepare to be an outstanding educator, scholar, or researcher. A fleet vehicle may be reserved by contacting the Penn State Altoona switchboard at 814-949-5001 or a vehicle may be obtained from Fleet Operations at University Park. Step 5: Travel Coordinator will submit a report in the Employee Reimbursement System (ERS). Tuition Reimbursement. The SAP Concur application automates the entire reimbursement process—from submission of expenses to approval and payment. ERS.

The out-of-pocket cost for a travel test is . Employee Assistance Program. Jennifer Matthews - Writer/ Editor and Public Relations Specialist. This level of documentation is not required by Penn State for processing travel reimbursements, so please do not send meal receipts to your SAP Concur delegate or our office. Read More. Preferred hotels must be confirmed through SAP Concur if available and within a reasonable distance. January 13, 2021 - Corporate card payment due dates for 2021 have been posted on the Corporate Travel Card page. SOCIOLOGY AND CRIME, LAW & JUSTICE PROGRAM, PENN STATE UNIVERSITY • Immediately upon notification of acceptance to your conference/workshop, complete the information This page is for current SFS Scholars.

If you're using Penn State funds, you should expect questions about their use and it is best to anticipate the questions. Penn State | College of . Updated August 3, 2020. Paid Time Off (PTO) Personal Time.

$0.575. Requests for purchasing cards or updates to cards will also be done in Concur. Step 5: Travel Coordinator will submit a report in the Employee Reimbursement System (ERS). Qualifying expenses include airfare, mileage, tolls, and hotel .

The information on the travel reimbursement form (name, user access ID, report name, business purpose, itinerary, etc.) University Park, PA 16802 Phone: 814-863-9713 Email: [email protected] Login HARRISBURG — The Commonwealth Court has reversed the Court of Common Pleas of Centre County's order to deny reimbursement of attorneys fees and costs to a group of Penn State University trustees related to their efforts to access documents used in the Freeh Report.

Purchasing. The traveler should gather receipts/conference agenda and complete . Financial Information Systems 111 Elliott Bldg. SAP Concur allows you to use your Penn State Purchasing Card with travel spending limits to pay for expenses like lodging and meals. $0.56.

Holidays.

Recently, the College has received a number of requests related to reimbursement of local travel expenses. The Travel & Expense Management webpage that you are attempting to view has been moved to the new BEN Helps Support portal. Processing time is approximately 2 weeks or more. Please read the following information carefully as the Mathematical Biosciences Institute must follow regulations of both The Ohio State University as well as The National Science Foundation. #WeAre excited for you to visit Penn State Law in University Park! The travel test is self-pay as such tests are often not considered to be medically necessary and therefore typically not covered by health insurance.

Travelers requiring after-hours emergency service can call 888-669-3948.

See Dr. Lee for approval. Please contact UPAC at (814) 863-8951, 208 HUB-Robeson Center, or go to pennstateupac.org for more information. Before receiving a travel reimbursement, you must be registered with Penn State's ERS (Employee Reimbursement System). State Rep. Frank Farina said he made a mistake when he billed the state for a $197 travel reimbursement for a trip to Penn State University during which he attended a football game. C205 Coal Utilization Laboratory (CUL) (814) 865-4575. C203 Coal Utilization Laboratory (CUL) (814) 863-5984.

As of Aug. 16, University-affiliated international travel can again be requested by employees. It eliminates the need for additional paperwork (such as purchase orders and invoices) and it can be used for transactions up to a predetermined limit .
Requests for reimbursement of travel expenses which are incurred in different fiscal years must be claimed separately. You will go into Concur to settle all purchasing card transactions - both for travel as well as for goods and services. Paying Your Expenses. Untenured faculty receive $2,250 per year. The Penn State Purchasing Card (PCard) is a Visa charge card that enables authorized Penn State employees to purchase certain goods and services and travel expenses directly from a supplier.

The reimbursement form, which is the same as the authorization form, Travel Authorization & Reimbursement Form, must be completed and submitted with required receipts to receive reimbursement for approved travel requests.. All full-time non-bargained employees of Hershey Medical Center have the option of attending a college or university of their choice (other than Penn State) and working toward a degree or certificate program, which is mutually beneficial to both the employee and Hershey Medical Center. They will enter their time in Workday under the appropriate position. Employee Reimbursement System. Video Competition and Release Form . If the traveler is a foreign national, check with your Business Area Financial Officer or refer to the Non-Employee . Travelers who use outside booking sites may need to provide documentation that the . Reimbursement Rates. Before traveling or hosting a meal, be conscious of and review the Penn State/EMS Travel and Group Meal Policies along with the associated expense forms. EMS Energy Institute. that may impact travel. For each purchase, you are required to fill out and submit a Requisition for Purchase form. It can be awkward for the finance staff to ask these questions. Travel/Food: Completed in ERS (Employee Reumbursement System). A brief statement, one line if possible, of the purpose or objective, of the trip must be entered on the line immediately below the last . See the last page of the Guide for the most recent updates. should be included, and updated if necessary, as per . The standards to be met include those of the Internal Revenue Service (IRS) and of federal, state, and nongovernmental sponsors. Once the report is submitted, reimbursement will be available for direct deposit in approximately 6 business days. UPAC allocates a portion of the Student Initiated Fee (SIF) income towards events, travel experiences, equipment, and other items requested by student organizations to enhance the out-of-class experience. Oct. 27—A multi-use path that would connect the north side of East College Avenue to an existing path on Penn State's University Park campus could become a reality. Global Programs staff monitor events (e.g., political unrest, infectious outbreaks, natural disasters, etc.) TRAVEL SETTLEMENT: All travel incurred on behalf of the University is to be settled through the Employee Reimbursement System (ERS).

All travel outside the United States requires export control review prior to the start of the travel, regardless of PSU funding being used for the travel. ©2021, Mathematical Biosciences Institute | The Ohio State University | Jennings Hall 3rd Floor, 1735 Neil Ave. | Columbus, OH 43210 | 614-292-3648 The TSN enables Penn State to more quickly and efficiently provide travelers with emergency assistance (e.g., medical or security), in the event of an emergency or crisis overseas. The SFS Scholar has a $6000 Professional Development Fund. . Extended Illness Bank. State College is located in Central Pennsylvania and is approximately three hours by car from Pittsburgh, Baltimore, Philadelphia and Ithaca, four hours from Princeton, four and a half hours from New . Enter the terms you wish to search for.

Employee Travel Reimbursement Form This form is required to be completed by Employees who are not using the ERS online travel system, or do not personally submit their own travel reimbursement using ERS.

Link to ERS website. GRADUATE STUDENT TRAVEL GRANT APPLICATION (UPDATED NOV 2015) .

College Local Travel Policy. Professional Development Health & Wellness Classes and activities designed to enhance the well-being of you and your family. EMS Energy Institute. Reimbursement per mile for use of personal automobile. No sure where to start?

A student who participates in a conference or workshop may be reimbursed for travel expenses, if the student's adviser wishes to do so. Amount. Commonwealth traveler claims for personal vehicle mileage are reimbursed according to commonwealth ground travel policies and . Travel - Any activity in which students leave the University to attend or participate in an experience not provided by Penn State students or faculty. Requirements of international travel include, but are not limited to: All participants must be Penn State students, faculty, or staff. Required Travel Forms and Research Policies All IST faculty members are strongly encouraged to obtain their personal Penn State Purchasing Card for goods and services and for travel. Any meals that have been charged at the Nittany Lion Inn or Penn Stater should not be submitted on the reimbursement form. Information can be found on the Employee Reimbursement System site. Penn State Travel 104 Procurement Services Building University Park, PA 16802-1004 The Penn State Purchasing Card may only be used to acquire goods, materials, authorized services and/or travel-related expenditures, including group meeting and meal expenses, necessary for the ongoing operation of the University. This new portal is an intelligent service management solution which has been implemented by the Division of Finance and Procurement Services to improve the user experience by consolidating frequently accessed information in an organized and easily searchable . Travel - Any activity in which students leave the University to attend or participate in an experience not provided by Penn State students or faculty. While you will still use Concur for travel reimbursements, you will also go into Concur to settle all purchasing card transactions - both for travel as well as for goods and services. Researchers at Penn State College of Medicine are participating in a national clinical trial evaluating whether people who have previously experienced severe allergic reactions are at increased risk for an immediate, systemic allergic reaction to the Moderna or Pfizer-BioNTech COVID-19 vaccines.

Employees who do not have a Penn State Access ID may use the Travel Reimbursement Checklist (CONUS or OCONUS) but must sign a print-out of the SAP Concur report as entered by the delegate.

11. site visits to sponsors (travel arrangements and reimbursement process) 814-863-6337 12. list of non-reimbursable or una llowable purchases . SAP Concur is the new name for the employee reimbursement system. Anthony Travel can be reached 8 a.m. to 5 p.m. Monday through Friday by calling 814-258-6111 or 833-827-3331 or by email to pennstate@anthonytravel.com . If a student already has a part-time position within Penn State, the student may still apply for work-study, however, the total numbers of combined hours per week must not exceed 40. Travel expenses such as mileage reimbursement, airfare, parking, lodging and per diem (meals) in conformance with Penn State travel policy (see Travel Reimbursement section for details on reimbursement limits and required documentation) Prototype Development Physical Prototyping Equipment and parts required to build a physical prototype The Expense menu contains the functions for SAP Concur.

The current mileage reimbursement rates are as follows: The rate of .28/mile is applicable if: The trip is more than 100 miles and the traveler chooses to use a personal vehicle when a motor pool vehicle was available.

Preferred hotels must be confirmed through SAP Concur if available and within a reasonable distance.

Travel receipts should be submitted to the ARC after the completion of travel.

There is a reimbursement cap of $1,750 per year for tenured faculty, non-tenure track faculty, administrators, and for staff in Salary Bands J and above. A non-employee travel reimbursement form needs to be completed by the traveler and submitted with appropriate receipts.

The Guest Travel Reimbursement form is used to support travel expense reimbursement for Penn guests (governed by Penn's Accountable Plan/Policy) and must be attached to the Non-PO Payment Request form on the Penn Marketplace. If you are traveling outside of that route during your trip to or from UP, a travel comparison must be provided showing the actual cost of the trip as if you had traveled directly to and from UP. Export compliance procedures can be found on the Penn State Office of Travel by air from State College to Chicago for six-night stay (Thursday and Friday are personal) Depart from State College on Saturday at 9:00 a.m., return Friday at 9:00 p.m. (if on business only, would return Wednesday at 9:00 p.m.) Business expenses eligible for reimbursement. SAP Concur is the name for the employee reimbursement system. Travel Reimbursement Form.

ERS is Penn State's accounting tool for processing reimbursements for employee and non-employee out-of-pocket costs while on official university travel.

Retirement Savings Plans - 401k, 403b, and 457b. Ten of the College's graduate programs appear at least in the top 20 of their respective program . Read More. Penn State recognizes that individuals from other universities, institutions, and businesses may wish to visit the University for extended periods of time for reasons including, but not limited to, conducting research in a University facility, providing instruction that is supervised by appropriate University Personnel in a University facility . Search type: Penn State Fayette Request a purchasing card through the business . The traveler should have designated you as their delegate in ERS.

How can I figure the per-diem rates for in-state travel, out of state travel, or out of country travel (O-CONUS)? The Libraries reimburse travel expenses per University Travel Policy. employee travel form/worksheet for the ers system 1) It must be completed by an employee who does not prepare their own ERS reimbursement expense report AND someone else submits the report (employee does not sign into ERS to review and submit report). Traveling to State College.

Employee Travel Expense Reimbursement Rates | PA State ... All ERS reports also follow an approval path as established by the Financial Officer, and expenses Reimbursement Forms. Air tickets can be purchased online using Travel onLion or any outside booking site. Return to the Finance Office.

on or after January 1, 2021. Every Penn State graduate student will need a Penn State access account and email address. In no instance should study teams retain the social security number of participants for payment or reimbursement purposes in research records. You will go into Concur to settle all purchasing card transactions - both for travel as well as for goods and services.

Reimbursement per mile for use of personal automobile. Mileage. This travel policy complies with the requirements of the many entities served by Penn State. Penn State Travel Policy Penn State Policies. Subsistence rates include meals and incidental expenses such as fees and tips for . In order to provide better guidance surrounding reimbursement for local travel, the attach College policy was developed. Concur is an SAP product so it is completely integrated with SIMBA. Travel by air from State College to Chicago for six-night stay (Thursday and Friday are personal) Depart from State College on Saturday at 9:00 a.m., return Friday at 9:00 p.m (if on business only, would return Wednesday at 9:00 p.m.) Business expenses eligible for reimbursement Fill out top with Traveler's name, Access/User (email and Penn State ID#), and Description of . Please avoid the awkwardness by anticipating the questions and by providing the needed information at the time you make your request for reimbursement. The appropriate . AIRFARE: State's home care program has big problems, advocates say Advocates for people with disabilities are protesting what they say is the eroding quality of home care services under Pennsylvania's . Reimbursement of travel will be made for approved trips after receipts have been submitted. Please refer to the Penn State SAP Concur website for more information on SAP Concur. See the last page of the Guide for the most recent updates. . Here you will find the forms you need: Prior approval is required.

The Penn State Purchasing Card is a Visa charge card that enables authorized Penn State employees to purchase certain goods and services and travel expenses directly from a supplier. Purchases for personal use are strictly prohibited. Team Budget: Teams are allotted $1000 for purchase of materials and supplies required for your project THIS SEMESTER.

All purchases must be pre-approved by your unit's budget administrator. The ARC will complete a travel reimbursement form and submit it, along with your receipts, to the Finance Office for reimbursement. Guest Travel Reimbursements. To do so, the College offers a number of resident graduate programs and online graduate and certificate programs through Penn State's World Campus.. Please visit the Penn State Travel Safety Network (https://tsn.psu.edu) to register your trip (This process is required for all international travel after . TRAVEL FAQs. Penn guests receiving an honoraria or award (both tax-reportable and reported on the Non-PO Payment Request form) would also use this . To help defray the cost of visiting Penn State Law, the law school will reimburse admitted students up to $300 in travel expenses. 100% Tuition Reimbursement up to IRS maximum.

The Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population and the ability to provide individualized, innovative, and specialized care to patients in the community.) Policies. It eliminates the need for additional paperwork (such as purchase orders and invoices)—and it can be used for transactions up to a predetermined limit, which varies by employee. All travel must accomplish an organizational function and/or improve a service offered to all students by bringing materials and information back to University Park. This information should reside with the Controller's Office. Faculty members are required to complete paperwork for group meal forms, purchasing card support forms, and travel forms. Ronald Wasco - EI Safety Officer/ Space & Facilities Coordinator. November 1, 2021 - The Preferred Hotel Guide (PDF) for October 2021 through December 2022 has been updated. Review policy information on travel expense reimbursement rates. Travel Reimbursement Requirements. Once the report is submitted, reimbursement will be available for direct deposit in approximately 6 business days. Completing Employee Travel/ERS Worksheet. Reimbursement Process.

If you are presenting the results of your research or creative work at domestic or international . Subsistence Per Diem Rates.

No one under the age of 18 may participate. Concur is an SAP product so it is completely integrated with SIMBA.

November 1, 2021 - The Preferred Hotel Guide (PDF) for October 2021 through December 2022 has been updated.

Goods/Services: Personal Reimbursement form, completed with budget and Budget Administrator's signature. Employee Assistance Program Free and confidential counseling service available to you and your family. SAP Concur is the name for the employee reimbursement system. New as of 2021-22: We will only be accepting applications requesting $300 or more. Exceptions to this are made on a case by case basis. Employee Assistance Program Professional Development Courses and workshops covering a wide-range of professional topics. 9/12/2012 1 DATE: 4/12/12 TO: ALL FACULTY AND STAFF FROM: KAREN Z. KYLE, FINANCIAL OFFICER RE: WB CAMPUS TRAVEL GUIDELINES The Penn State Travel Policy, Consistent Application, states "Adaptations needed to meet unique situations will be permitted if consistent with the prevailing principles that no unnecessary cost is to be charged to a University budget, that no personal costs are to be The University will no longer reimburse international travel that is not registered and requires your registration receipt to be submitted with your authorization and reimbursement forms.

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